CASE STUDY 1
Project Name
Supporting Governance and Growth for Roots Academy
Client Name
— Hisham Abu Yusuf, Chair of Trustees, Roots Academy
We Are Providing
Professional Solution
for Your Awesome Business”
Client Overview
Roots Academy is an independent educational institution dedicated to providing high-quality faith-based education and character development for young learners. Overseen by a Board of Trustees chaired by Hisham Abu Yusuf, the Academy strives to maintain high standards of teaching, compliance, and community engagement while planning for sustainable growth.
The Challenge
As the Academy expanded, the Board required structured administrative and governance support to manage documentation, trustee communications, and compliance reporting. Meetings often involved multiple stakeholders, and maintaining clear records and accountability across projects became increasingly demanding. The Board needed professional coordination to keep everything organised, compliant, and running smoothly.
Our Approach
VAgency provided ongoing executive assistance to support the Chair and Board of Trustees, ensuring effective communication and documentation across all levels. Our work included:
- Preparing, formatting, and circulating meeting agendas, board packs, and minutes.
- Managing follow-up actions and maintaining an organised record of board resolutions.
- Assisting with document preparation for inspections and regulatory submissions.
- Offering confidential administrative support to ensure governance best practice was consistently upheld.
The Results
Through VAgency’s involvement, the Board of Trustees achieved:
01
Improved operational efficiency during meetings and decision-making cycles.
02
Enhanced document accuracy and accessibility for all trustees.
03
A clear audit trail for governance actions and compliance reporting.
04
More time for trustees to focus on strategic and educational objectives rather than administrative burdens.
